Things to Consider When Outsourcing Your Customer Service Needs

 Outsourcing

Whether your company is large or small, inevitably there comes a time when your customer inquiries outgrow your ability to support them. At this point a company has two options, add more employees, square footage and technology or opt for an outsourced customer service. Expanding or creating a multi customer communication channel (email, chat and phone) is an expensive venture with a lot of unseen expenditures and staffing issues. It might be time to outsource your telemarketing or customer support service. 

 

Below are some things to consider when outsourcing your customer service needs…

  1. Where to Outsource

While BPO companies are available everywhere, you need to find a call center outsourcing company that meets your needs and budget. Here are the Top 8 Countries for Call Center Outsourcing in 2021: 

  1. The Philippines 
  2. India
  3. The United States
  4. Brazil
  5. Ukraine
  6. Argentina
  7. Poland
  8. Malaysia

The Philippines tops the list for many reasons, and accent is one of the factors. Filipinos carry with them a similarity to American culture which leads them to having better sounding spoken English which leads to a better connection with the customers they’re speaking to. If your organization is only outsourcing chat & email support these factors may not be an issue.

 

Another factor to consider is what type of support is needed, Technical or Customer/Product Service. India is extremely dominant in software technology outsourcing where the Philippines have some catching up to do in this area. The Philippines is starting to establish its dominance in the business and knowledge of voice based services because of the affinity to American Culture and English Accent.

 

  1. Quality Assurance

QA should be the cornerstone of your call center strategy and outsourcing can feel like you’re losing some control. Make sure you partner with a BPO company that takes quality assurance seriously and treats your customers as their own. With today’s technology call centers should have the ability to record every call made or received as well as logging every chat and email conversation. This is just a start; it’s what they do with that information that makes the difference. On average how many calls/emails/chats are reviewed or monitored by a QA Specialist? While monitoring or reviewing calls make sure there is a mechanism to rate the calls using a call scoring and evaluation form. And lastly, what is the company doing to provide constructive feedback and coaching to their call agents.

 

  1. Security and Infrastructure

The privacy and security of your clients’ data is paramount to the success of your business and these values should carry over to your BPO provider. Information Security has emerged as a significant concern for any businesses that use call centers or business process outsourcing. Below you will find some (but not all) of the best practices your business partner should have in place.

  •  A paperless environment prevents employees from writing down and removing information by ensuring that ALL work is done on the computer without having to record anything on paper.
  •  Restrict the use of cell phones and/or cameras on the floor by providing secure lockers.
  •  Key-logging, security cameras and restricted call center entry should be a part of their plan.
  •  Restrict access to any web address outside of core business functionality.

 

  1. Breadth of Services

Ideally, if you can find a trusted call center company in the Philippines that offers a full range of telemarketing and customer support services from customer acquisition to technical support your company will benefit the most. Selecting a company with multiple service offerings allows you to expand or retract based on your company needs which will allow you to focus on handling the other aspects of your business.

Most importantly, you need to do your homework and find a true partner, not just a call center, but a company that will treat your clients like they are their own. And when it comes to customer care and services in the Philippines, One Contact Center is the company to call. 

 

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One Contact Center offers virtual assistance, call center support and BPO services for small businesses to startups and international brands.

If you’re keen on boosting your customer experience with reliable support services, please, contact us today. We’ll be more than happy to help.

 

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